23 November 2020

Administrative Assistant Needed

We are seeking an experienced administrative professional/receptionist for an accounting firm in Macon, Georgia to support our staff performing a broad range of administrative and reception duties.

Requirements and Duties

  • Professional appearance is a must, as you will be the face of the firm
  • Support multiple staff members in administrative tasks
  • Excellent verbal communications skills with a personable phone voice
  • Manage multiple projects simultaneously ensuring that deadlines are met 
  • Prioritize work by evaluating risk, importance, and urgency
  • Draft, edit and proofread internal and external correspondence and documents 
  • Manage and confirm appointment calendars and itineraries for client meetings and business events prepare applicable tools and documents for these meetings; and communicate calendar and itinerary changes 
  • Utilize expert time management skills by screening, researching, and managing correspondence, messages, telephone calls, and clients visits to prevent interruptions and resolve issues 
  • Package client information in an organized fashion for their ease of use and understanding and utilize customer service skills to communicate with the clients regarding needed information 
  • Ability and willingness to master various software applications 
  • Maintain professional and technical knowledge of position and software by participating in continuing education workshops, seminars and events 

Desired Skills & Experience

  • At least 2 years of experience as an administrative assistant in a corporate environment. Prior experience in public accounting a plus
  • Excellent verbal and written communications, presentation and interpersonal skills  
  • Skilled in researching, editing, drafting and proofreading a broad range of correspondence and documents 
  • Exceptional time management, organization skills, and follow through. Ability to multi-task and establish priorities to meet deadlines 
  • Resourcefulness
  • Ability to implement experience, education, and creativity to accomplish goals 
  • Ability to interact and adapt to diverse audiences at all levels internally and externally, and to changing priorities  
  • Self-directed and self-motivated to work independently.  Flexible to work as a team member 
  • Be proactive and exercise sound judgment and decision making. Identify problems or needs and develop solutions 
  • Intermediate to advanced proficiency using Microsoft Word, Excel and PowerPoint;  Experience using Microsoft Outlook e-mail and Calendar to schedule projects, meetings, events, etc. 
  • Ability to use discretion regarding confidential and sensitive data 
  • Professional demeanor 

To apply:  E-mail your cover letter, resume and salary requirement to: 
eshelton@hmmcpaga.com | Subject:  AA Position